I. PROCEDURE
The Clubhouse is intended to be the “social hub” of the Community. Management shall encourage property owner activities and events at the Clubhouse. To do so, it is recognized that
free or discounted use of the clubhouse is appropriate for property owners. It is understood
that this Amenity will be supported through the use of POA General Funds as part of the annual
operating plan.
The Clubhouse is intended to be reliably available for Property Owner use. Closing of the
Clubhouse dining facilities is typically limited to four occasions per year. The General Manager
must authorize additional Clubhouse closings. The Swim Club and Canoe Lodge are available for private functions.
The Clubhouse Manager will have the right of first refusal for any food and/or beverage functions at POA facilities. Professional caterers are not permitted to cater functions at the Clubhouse facility. Professional caterers may be permitted to cater functions at other POA facilities, but this may be subject to an outside catering fee and is only permissible at the discretion of the Clubhouse Manager.
II. RESPONSIBILITIES
General Manager
III. SCOPE
This policy governs all Clubhouse Operations and ancillary facilities (excluding golf Pro Shop operations) and includes the food & beverage operations.
IV. DEFINITIONS
V. RELATED POLICIES OR DOCUMENTS
I. PROCEDURE
The Clubhouse Manager may enter into agreements to provide food and beverage, and related services, to venues and individuals without regard to the site where the services will be provided. Such agreements must be approved by the General Manager. Before entering into an agreement for services, the Clubhouse Manager must calculate, using conservative assumptions and including appropriate overhead, whether the proposed services will generate a profit. An agreement may not be entered into unless there is a reasonable expectation of a profit and/or added value to the Clubhouse.
The agreement must have added value to the Clubhouse: better utilization of staff and/or facilities; added purchasing power, or similar considerations.
II. RESPONSIBILITIES
Clubhouse Manager and General Manager
III. SCOPE
This procedure whenever agreements for food and beverage services outside of Big Canoe are considered.
IV. DEFINITIONS
V. RELATED POLICIES OR DOCUMENTS
Board minutes October 19, 2010. Action 10.19.11-06
